Problems logging into screensteps3/17/2023 ![]() In that case, consider how long it takes to train those employees and how much time it takes away from current employees doing their jobs. It’s hard to know the exact number of employees that you should start considering switching to ScreenSteps to onboard employees faster, but there is a gray area between 4-10 new employees a year where it starts to get painful for your team to bring on new hires. If it is every few months that you are training a new employee, you probably don't need new software to help speed up your training. ![]() It’s not a big deal if they shadow you for a few months to learn the ropes. How often are you adding new members to your team? Training takes time and money, but if you aren’t hiring new employees frequently, you can spend more time individually training employees. Your policies and procedures have stayed consistent over multiple months or even years, so it is already easy for you to stay on top of the updates you need to make to your guides. Updating procedures can include adding steps in a process or switching out new information (ie: pricing changes or new versions of a product).įor the most part, things are pretty stagnant. How frequently do your procedures change? If you don’t need to update your procedures frequently, then you most likely don’t need to invest in ScreenSteps. When you get having larger amounts of procedures - into the 50s and above - you need a knowledge management system to help keep your company organized. If you need 10 new procedures a year and that covers it all, you don't need ScreenSteps. The key is your employees can find and use the guides you have without making too many mistakes. This could be because your processes are pretty straightforward or you don’t have many procedures. Your company already has written procedures and they’re working pretty well for you. You already have written procedures that work Basically, there isn’t much change happening in your company. These examples indicate that your business is steady and operations are working smoothly overall. If something is working overall, then it is best to make minor tweaks in a system than to change everything out. Sticking to what you know is always the easiest choice. 6 scenarios for when you may want to stick with SharePoint Then I provided seven scenarios where I would recommend considering investing in ScreenSteps. To help you figure out what would be best for your company, I’ve provided six scenarios that suggest your company is safe to stick with SharePoint at this time. And as the Customer Support Advocate at ScreenSteps, I want to point you in the right direction so you can make an educated decision like I did with my camera. Maybe your situation is changing and it very well could be time to invest in ScreenSteps to help with your documentation and training. Perhaps ScreenSteps would be great to upgrade to, but for your current situation, SharePoint will be enough. But what I have is enough for the projects I was working on.Īnd that might be the same thing for you. If I had planned on filming outdoor weddings, music videos, and commercials, then perhaps I would have a just cause to upgrade. While the quality was better and a new camera would slightly improve production, it wasn’t necessary for the in-home filming I was using it for. Ultimately, in my case, it wasn’t worth it to upgrade the camera yet. I considered the cost of the camera (between $999 up to $5,000), my situation, what I would use the camera for, amongst other things. I had a camera that was working for creating videos, but I knew they could be better with a more advanced camera (from the Canon Eos R mirrorless family, for those who are interested). I recently encountered this same dilemma when I was deciding whether to purchase a new camera to film videos for ScreenSteps and other personal projects. When is it time to switch over to a new knowledge management system and when is it wise to stick with it? So you’re wondering is it worth it to make the switch. The easy search functions and fast authoring tools are especially attractive to you.īut you know it will take a lot of work to switch out your SharePoint knowledge base and into ScreenSteps. Now, you’re impressed with ScreenSteps’ capabilities as a one-stop resource for your employees. ![]() While it has helped your company in some ways, there are some capabilities that you wish you had to manage your knowledge base. Your company has been using SharePoint for a while now.
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